1. What information do I need to provide for a new strata account to establish my financial records?

Copy of the strata plan and by-laws, No. of units in the Building, unit entitlements, amount of Levy per unit, Levy Period, ABN no., TFN no, establish a bank account, establish chart of accounts.

2. What documents do I need to prepare the financial records for an existing strata account?

Copy of: previous year Financial Statements; previous year AGM Minutes of Meeting; Bank statements and Income Tax Return.

3. What are the reports required?

Outstanding levies statement, Tax return, AGM Minutes of Meeting, Invoice Receipts and Expenses Statement.

4. Who will prepare the Financial Statements and Reports?

1300bpo will prepare the Financial statements, Outstanding levies statement, Invoice receipts and Expenses statement, Tax return, Notice of intended AGM meeting, AGM Agenda, and AGM Minutes of the Meeting.

5. Will 1300bpo prepare Annual Budgets?

Yes, 1300bpo will prepare annual Budgets for the Administration and Sinking Fund.

6. Can 1300bpo send levy contribution notices to members?

Yes, In order to remind about levy contribution, 1300bpo can send levy contribution notices to the members. Monitor levy arrears and recover levies where necessary (6 weeks after the due date of the levy).

7. Can 1300bpo arrange the venue for the meeting?

1300bpo will arrange the venue for the Annual General Meeting (cost of the venue to be borne by the Owners Corporation only).

8. Who will organize and prepare the AGM minutes of meeting?

You will agree on the draft agenda prepared by 1300bpo and organize the AGM meeting and send the draft minutes to 1300bpo for vetting and typing.

9. Who will sign off on minutes and tax return?

You Sign off on minutes and tax return.

10. What is the accounting period to file the tax return?

The accounting period will be from 1st July to 30th June.

11. Who will lodge the tax return?

1300bpo will lodge the tax return through its agent.

12. Can you produce the annual set of accounts for the Annual General Meeting?

Yes, 1300bpo can produce the annual set of accounts for the Annual General Meeting.

13. How often will the Annual General Meeting and Executive Committee Meeting be held?

They will generally be held once a year but the Executive Committee Meeting may be conducted more often.

14. Can you provide a monthly accounts paid summary - providing details of payments made during a calendar month, to the Treasurer (or other person of our choice)?

Yes, 1300bpo can provide a monthly accounts paid summary to the Treasurer (or other person of your choice).

15. Can you arrange for preparation and lodgement of the BAS's if appropriate?

Yes, 1300bpo can prepare and lodge quarterly BAS (for GST registered bodies corporate).

16. Can you assist the auditor, where one is appointed, in providing accounts and records for auditing?

Yes, 1300bpo can assist the auditor in providing accounts and records for auditing.

17. Will I get an advantage in managing the administrative fund and sinking fund?

Yes, 1300bpo provide a cost advantage and more user friendly access to your information.

18. Can I get an On-line service?

We provide an on-line password protected service to the treasurer (or other person of your choice) so they can access various information about your scheme’s finances at any time of the day or night to suit themselves.

19. Can I get Insurance Services from 1300bpo?

1300bpo can obtain Insurance quotations, renew insurance and ensure adequate insurance are in place, as per your instructions.

20. Will 1300bpo lodge claims against the Insurance Companies?

1300bpo will lodge claims in accordance with the Act, policy and Executive Committee's instructions.

21. Can you provide legal advice on Body Corporate issues?

We have a preferred consultant that can provide that advice. The costs will depend on the complexity, so please ask for a quote when you commence.

22. What are the secretarial services I can expect from 1300bpo?

1) Maintain the strata roll and minute book.
2) Maintain correspondence files.
3) Record and retain notices.
4) Issue minutes of delegated performance.
5) Maintain the common seal.
6) Attend to routine written and oral communication.
7) Forward copies of quotes, purchase orders and correspondence to the Secretary.